The Marketing Coordinator will provide support across the firm. Marketing functions include proposals, presentations, brochures, event registration and planning, photography coordination, website management, social media, press/media relations, and other communication and marketing tools. The Marketing Coordinator will frequently collaborate and communicate with project managers, engineers, and sub-consultants to coordinate resources, refine messaging, and ensure timely and compliant submissions.

Primary Responsibilities

• Collaborate with the Director of Marketing and Technical Staff to strategize and execute Requests for Proposals, Requests for Qualifications, and Client Interviews/Presentations.

• Create proposal schedules and templates, perform production tasks, and demonstrate a strong understanding of compliance.

• Coordinate all proposal materials with internal and external teams.

• Develop compliance matrices and establish reasonable, agreed-upon schedules for content development, production, and delivery.

• Contribute to and support the writing, editing, and formatting of resumes and past performance sections for proposals.

• Create tailored marketing materials (e.g., brochures, flyers, presentations, etc.) and maintain a library of marketing resources for company-wide use.

• Conduct a self-check of work before submitting it to others for review and approval.

• Create, post, and monitor content on social media channels (LinkedIn, Facebook, Instagram, etc.).

• Produce the final proposal deliverable: exporting, printing, binding, and coordinating delivery by established deadlines.

• Provide administrative support for the marketing team, including notetaking and managing the marketing calendar.

• Handle data entry and cleanup tasks.

• Perform additional coordination and administrative duties as needed.

Minimum Requirements

• Excellent written and verbal communication skills, complemented by strong interpersonal abilities.

• Capable of managing multiple deadlines while demonstrating superior organizational skills and meticulous attention to detail.

• Proficient in effectively coordinating projects through communication with remote team members.

• Experienced in editing and proofreading narratives produced by technical professionals.

• Able to work under tight time constraints with minimal tolerance for errors or delays.

• Skilled at shifting priorities and delegating tasks to maintain schedules.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is required.

• Strong graphic design skills, particularly in Adobe InDesign, are essential.

Experience and Education

• 2+ years of professional experience in marketing, administration, and communications.

• Bachelor’s degree in Business, Journalism, Marketing, Communications, or a related field.

• Experience in architecture, engineering, and construction is preferred.

Pay & Benefits

• $25/hour - $35/hour (non-exempt).

• Comprehensive health benefits and 401(k) program.

• Semi-annual bonuses based on profitability and performance.

• We are an equal opportunity employer and provide a competitive salary and comprehensive benefits package.